Once your application has been approved, AFAR will charge your credit card the full registration fee within 5 days. All fees are exclusive of air and accommodation. AFAR typically works with travel partners to negotiate discounted rates and special offers for event attendees, including airlines, hotels and travel outfitters offering pre and post-Experiences excursions.
What does the registration fee include?
The event fee covers registration and taxes, and includes:
Programmed talks and presentations from notable speakers who are leading authorities in their field
An extensive daily selection of breakout activities and workshops, allowing for greater engagement and connection with local experts
Private access to many exclusive venues and sites
Artistic performances including music, dance and comedy
Evening events including receptions, home dinners, cocktail parties and an incredible final night celebration
Plenty of food – breakfasts, lunches and dinners that offer everything from traditional regional fare to contemporary global cuisine
And some other elements of surprise!
How many people usually attend AFAR Experiences events?
We keep the size of the group small-ish (less than 75 people), to preserve the feeling of intimacy and allow our speakers, attendees and local guests to easily engage with one another.
What type of accommodation is available?
AFAR recommends and negotiates special rates at 4 to 5-star hotel properties in each of our event destinations. Attendees are encouraged to stay at the hotel recommended by AFAR, as this is where event transportation will depart from each day. Previous attendees have also commented that staying together at the same property fosters the opportunity to connect more freely with their fellow travelers during any free time.
What happens after the event is over?
While some attendees return home immediately due to their own personal or work schedules, many spend additional time in the destination to fully enjoy as much that the country has to offer as possible. Our Travel Partners can provide you with specific offers for pre and post event excursions, for as many or as few days as you'd like.
Do I need to purchase travel insurance?
While it’s not required, AFAR does recommend the purchase of travel insurance, especially for overseas trips. This insurance protects your overall investment in the event you are forced to cancel your registration and protects you during the trip in many situations such as lost luggage or illness. Check with your insurance carrier for options.
Am I required to get any shots before I travel?
Each country has different immunization requirements, and AFAR will advise you of what's required. However, in addition, it is important to always check early with your health care provider to determine whether or not vaccinations will be required.
Will I need a travel visa?
In addition to holding a valid passport (must be valid for six months beyond travel dates), some countries do require additional visa documentation. It is important to always check the visa requirements for the country to which you are traveling.
I'm ready to register! What do I do?
To be considered for attendance, we encourage you to apply and tell us something about yourself. We’re looking to bring together a diverse group of individuals: a cross– section of the AFAR community, with different careers and backgrounds, from various places, with varying interests and passions. We think that this exclusive group of curious, interested and interesting individuals combined with our incredible line up of speakers and hosts will make this an experience that you will never forget.
For approved registrants, all cancellations must be made in writing to firstname.lastname@example.org. Cancellations from registration until 45 days prior to the event result in an AFAR 30% administration fee, per attendee. Cancellations within 45 days of the event result in an AFAR 100% fee, per attendee. Transfers to another person are allowed; however, since we are curating the attendee list, AFAR reserves the right to decline any transfer request if they do not meet the AFAR Experiences attendee criteria. Complete details of the Request for Transfer must be made in writing no later than 45 days prior to the event date to email@example.com and must include reasons why the Transferee is equally suitable to attend.